For new transactions and expenses, Expend looks for the supplier’s name in a list of known suppliers. We call this “supplier matching”. This solves the common problem of having multiple names for what is actually the same supplier. For example, the data captured from card transactions sometimes has different names for the same supplier (such as AMAZON.CO.UK, Amazon UK Marketplace, Amazon EU, AMAZON UK RETAIL), but expenses can be assigned the same supplier name in all these cases – simply “Amazon”.
ℹ️ Supplier matching is available for new transactions and expenses created from 12 November 2026 onwards. It won’t be available for transactions or expenses from before this date.
Using supplier match
Using supplier matching is straightforward:
Select an item in the inbox, such as a Transaction or Financial Document.
(You can also use the separate Expenses, Transactions, or Documents pages.)Under Details, look for the Supplier field.
If a match can be found, it will be pre-selected for you. You can change it if necessary.
If no match could be found from the existing list, the Supplier field will remain empty.
If necessary, start typing to search the list of known suppliers.
If the supplier can’t be found in the list, you can add the name you entered as a new supplier. Simply select the option to create a new supplier. From that point on, it will be in your organisation’s list of suppliers.
If you create an expense using + New Expense and attach a document, you must extract data from the document before Expend can suggest a supplier. In the web app, click Extract. In the mobile app, tap the ⋮ button and select Extract Line Items.